Skip to content
Royalty Clerk

For lawyers, trustees and owners with many wells

Your whole royalty case, checked well by well

Tell us the question and we run the case: your statements and leases against the operator's own state filings and plats, month by month. You get a map, a schedule your exhibits can cite, a plain summary and a letter for the operator.
Ask for a case reviewSee what you get
  • A flat quote before any work
  • Same fee whatever we find
  • Never a share of recovery

LEASE-BOUNDARY MAP

SAMPLE · MADE-UP WELLS

A-101A-102A-114A-117EXCEPTEDTRACTLEASE ALEASE B2H3H1H5,250 ft in Lease BLease B: 0.1875 ×5,250 ÷ 10,000= 0.09843750N
  • Lease A
  • Lease B
  • Feet in Lease B

The case review in four figures

  • 1 daya person replies within one business day, with the scope and the quote
  • 8 placesevery decimal rebuilt from the plats
  • Every monthsince first sales, well by well
  • 5 papersmap, schedule, summary, letter and a year of watching

Who it is for

When one statement check is not enough

  • EX. 4EX. 5EX. 11EXHIBIT LIST

    Lawyers for owners

    Numbers you can put in front of an operator, each tied to a statement page, a state filing or a lease clause.

  • THE TRUSTWELLS · OPERATORS

    Trustees and executors

    A trust or an estate with many wells and several operators, and a need to know the checks are right before signing.

  • LEASE ALEASE Bcrosses the line

    Owners with many wells

    Two leases on one ranch, horizontal wells that cross the line, a new division order waiting for a signature.

What you get

What lands on your desk

Five pieces, every figure tied to where it came from, so you, your client or the operator can check it.

See a made-up case laid out the way we deliver a real one: the sample review (PDF, 12 pages) and its schedule (Excel, live formulas).

EXCEPTEDTRACTLEASE ALEASE B2H3H1H5,250 ft in Lease BLease B: 0.1875 ×5,250 ÷ 10,000= 0.09843750

A lease-boundary map

Every well drawn over your lease tracts from the operator's own plats, each decimal worked out to eight places.

WELL-BY-MONTH SCHEDULE

XLSXPDF

MonthWellPaidFloorGapSource
Feb1H$2.46$3.18$0.72Ex. 4 p.2 · Ex. 11 §5
Feb3H$3.18$3.18✓Ex. 4 p.3
Mar1H$2.51$2.94$0.43Ex. 5 p.2 · Ex. 11 §5
Mar3H$2.94$2.94✓Ex. 5 p.3

1H is paid under Lease B’s floor. Ask why.

Per MMBtu. Made-up sample.

A well-by-month schedule

Excel and PDF, from the first sales month, every figure numbered to its exhibit page.

ONE-PAGE SUMMARY

  • 14 items checked
  • 11 paid as the leases say
  • 3 to raise with the operator

A one-page summary

In plain words, for the client, the family or the beneficiaries.

INQUIRY LETTER

page 1 of 2

Re: Sample 1H, API 42-XXX-XXXXX
Item 1: price floor, Lease B §5 (Ex. 11)

for counsel’s review

A letter for the operator

Citing each API number, filing and lease clause. We read their answer too.

New statement checked

Watch Plus · October check

  • 1H now paid at the plat decimal
  • 3H April and May paid
  • 1H still under the floor

A year of Watch Plus

Every new statement checked, each item followed until it is answered.

Look inside the sample

One made-up case, worked all the way through

Not one cell or one map: the whole file for a sample family trust, the way we deliver a real case. Every test on every line, each item with its chart, its math and the exhibit pages behind it, then the schedule and the letter.
A wide table of statement lines: paid and per-lease values, differences circled in red, and exhibit references.Page 8 of 12Well-by-month scheduleThe first of two schedule pages: all 42 statement lines and 4 estimated, each against the leases and tied to its exhibit page. Also in Excel, with live formulas.(opens the sample PDF at this page, in a new tab)
Open the whole sample (PDF, 12 pages)Download its schedule (Excel)

every name, well and number in it is made up

What we dig into

The clauses that move the most money

Each one is read against your own leases and the state's records, never the operator's word alone.
  • FLOORJFMAMJJA

    Price floors and index clauses

    A lease that promises at least an index price, month by month.

  • 1H2H3H4H5H6Hwhy so low?

    Market value

    What your own wells sold for, set against each other.

  • JANFEBMARAPRCAP

    Fuel and processing caps

    Volume taken off before you are paid, against the lease's cap.

  • PAIDLEASE SAYScosts taken

    Deductions and the royalty base

    Costs taken from a royalty the lease says is free of them.

  • ON THE STUB0.09375000FROM THE PLATS0.09843750

    Decimals and shared wells

    Each well's decimal rebuilt from the plats, to eight places.

  • STATE TAXrefundYOUR CHECK

    Severance tax and refunds

    The state tax on each well, and refunds that should reach you.

  • JFMAMJJASOND

    Missing, short and late months

    Every month the state shows sales, against what was paid and when.

  • OPERATOR AOPERATOR BJAN0.09380.0912who changed it?

    Who operates and who buys

    Operator and purchaser changes that move a decimal or a price.

How it works

A person replies before any file or fee

  1. Today

    Tell us the question

    A few lines in the form below. No files yet.

  2. Within 1 business day

    Scope and quote

    What we would check, the files that help, a date and one flat quote.

  3. When you say yes

    Send the files

    Through a private link, a whole case at once. We pull the state's records ourselves.

  4. On the date we gave

    Delivery

    The map, the schedule, the summary and the letter, ready to use.

  5. For a year

    Watch Plus

    Every new statement checked, and each item followed until it is answered.

The fee

Quoted per case, flat

  • One flat quote, first

    In writing, for your case, before any work starts. Nothing is charged until you agree.

  • Same fee, whatever we find

    A clean answer with the reasons in writing is worth as much as a difference to raise.

  • Never a share of recovery

    We do not buy minerals, and we take nothing from operators or from what is recovered.

Only a few statements? A statement check reads one in minutes. Every plan is on the pricing page.

Ask for a case review

Tell us about the case

A person here reads every request and replies within one business day.
  1. You send a few lines, no files
  2. We reply with the scope, the file list, a date and one flat quote
  3. You decide. Nothing is charged before you agree

Rather write? support@royaltyclerk.com or (512) 890-2464. We are not a law firm and do not give legal advice.

About you
About the case

The owner name on the check stubs.

The companies that send the checks.

The question you need answered, the months it covers and anything the operator has told you.

No files yet. Our reply says how to send them.

FAQ

Questions people ask

Who is a case review for?

Lawyers who represent mineral owners, trustees and trust officers, executors, and owners with more wells or more paper than a single statement check covers. It fits a question that needs the leases read against the wells: a price floor, a fuel cap, a royalty base, which lease covers which well.

What does it cost?

Each case gets one flat quote, in writing, before any work starts. It depends on how many wells, leases and months the case covers. The fee is the same whether each item turns up a difference to raise with the operator or shows the operator paid correctly, and it is never a share of what is recovered.

Is this the audit under my lease's audit clause?

No. An audit clause usually lets the lessor, or an accountant it names, inspect the operator's own books. We check what the operator reports against your statements, your leases and the state's public records. When an item turns on records only the operator holds, the letter asks for them, and you can use the lease's audit right from there.

What files do you need?

Usually the check statements for the months in question, the leases with any amendments and releases, the division orders, and any letters from the operator. Our reply gives the exact list for your case. We pull the Railroad Commission filings, plats and production reports ourselves.

Can I send a whole case file, 100 files or more?

Yes. Do not attach anything to the request form. Our reply says how to send a whole case at once.

How long does it take?

Our first reply gives the delivery date for your case, with the quote. It depends mostly on how many wells and months the case covers.

Will you tell us the operator owes money?

We show what the paper and the records say, item by item, with the arithmetic and the source of every figure. Whether money is owed is for the operator's answer and, if it comes to that, for the owner and their lawyer. When an item shows the operator paid correctly, the schedule says so too.

Are you a law firm or a CPA firm?

No. We read statements, leases and state records and show the arithmetic. We do not give legal or tax advice, and we do not represent anyone against an operator. Many of the people who ask us are lawyers: the schedule and the exhibits are built for them to use.

Do you work for operators or buy minerals?

No. We work only for owners and the people who act for them. We do not buy minerals, and we take nothing from operators or from what is recovered.